GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND CANDIDATES
Infinite Recruitment Limited are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – a controller determines the purposes and means of processing personal data.
Data processor – a processor is responsible for processing personal data on behalf of a controller.
Data subject – natural person
Categories of data: Personal data and special categories of personal data
Personal data – the GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example, name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – the GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions and religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who we are
Infinite Recruitment Limited is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: email: firstname.lastname@example.org, telephone: 01283 223095. For all data matters contact Jan Johnson at email@example.com, telephone: 01283 223095
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
Supporting documentation for recruitment application to clients
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
5. What is our legal basis for processing your personal data?
a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Consent of the data subject; - Please see or request Infinite Recruitment Limited consent form
Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract - All clients are subject to a written agreement once they have agreed on a price and quantity though email. This data they provide will help Infinite Recruitment’s staff produce an invoice and delivery address for the client.
Processing necessary for compliance with a legal obligation - It is up to the client to provide details. Failure to do so will result in delays
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will be shared only with staff tasked with producing the client’s documents. In addition to staff tasked with providing proofs and invoices to confirmed and completed any transaction. How long do we keep your personal data? We keep your personal data for no longer than reasonably necessary for a period of 5 years in order to provided re-printing purposes to the client (on request) and in the event or any legal claims/complaints.
7. Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics)
9. Transfer of Data Abroad
Infinite Recruitment Limited does not transfer personal data outside the EEA
10. Automated Decision
Making limited do not use any form of automated decision making in our business.
11. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
13. How to make a complaint
To exercise all relevant rights, queries or complaints please, in the first instance, contact Jan Johnson, firstname.lastname@example.org, telephone: 01283 223095. If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 0303 123 1113 or via https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.